2019 Wisconsin Federal Funding Conference

2019 Wisconsin Federal Funding Conference
Learn the ins and outs of managing federal funds for compliance and to promote excellence in your school district for all students.

Presented by WASBO Foundation, WCASS, and the Wisconsin Department of Public Instruction


The Federal Funding Conference is a collaboration between DPI, the WI Association of School Business Officials  (WASBO) and the WI Council of Administrators of Special Services (WCASS). The conference is held annually at the Kalahari Conference Center in Wisconsin Dells. 

In addition to providing introductory sessions on Federal Funding for staff new to federal grants management, this year’s conference focuses on the importance of the local education agency’s compliance with the Federal Uniform Grant Guidance, how student level data impacts Federal funding, and the implementation of ESSA along with the school level expenditure reporting requirements under ESSA.

Over 25 concurrent sessions will handle the nuts and bolts of compliance, monitoring and management of your federal funds. Please note, this year's conference is structured with introductory sessions on day 1, and more advanced sessions on day 2.

New topic areas covered at the 2019 conference include:

  • Written Procedures and DPI's Risk Assessment
  • ESSA's Maintenance of Effort Requirements and Title I Comparability Reporting
  • Planning for Fund 27 Under the IDEA MOE Requirement
  • ESSA School Level Reporting: What's Happening, What's Next, and Why You Should Care
  • Indirect Costs Recovery and Federal Funds
Register early as conference space is limited and all prior conferences have sold out quickly.

Due to the high level of demand for this conference, cancellations received after February 11 will be responsible for the full amount of their conference registration.

Who Should Attend?

Bring multiple attendees from your district and save with discounted registration! To get the most from this professional development opportunity, bring your team including:
  • Special Education Program Coordinators
  • Title I Program Coordinators
  • Grant Accountants and Coordinators
  • District Administrators, Business Managers, and/or Business Office Staff working closely with Special Ed and Title I funding

Additional Materials and Information

To register please sign in or click the create a new account link in the area to the right. If you have previously attended a Federal Funding or other WASBO conference, your User Name is your email address. If you don't recall your password, click the Forgot My Password link to the right to reset it.

Be sure to click the orange Save Responses button below before you Proceed to Checkout.

If the multi-attendee pricing option is selected erroneously (i.e. you are the only registrant from your organization), you agree to be billed for the difference in registration fees. Each individual will need to register separately. All rates are per person.
When
2/25/2019 7:00 AM - 2/26/2019 3:00 PM
Where
Kalahari Resort & Conference Center 1305 Kalahari Drive Wisconsin Dells, WI 53965

Program

   

Sunday, 24 February 2019

 
Beat the lines on Monday morning by picking up your registration materials on Sunday evening!
Time
6:30 PM - 8:00 PM
6:30 PM

Monday, 25 February 2019

 
Time
7:00 AM - 8:00 AM
7:00 AM

Time
7:00 AM - 4:30 PM
7:00 AM

This session provide participants an opportunity to gain a deeper and more meaningful understanding of Federal grants management. Grant terminology and concepts that apply to all federal grants will be presented in an entertaining and applicable format. The presenters will incorporate how WISEgrants has been designed to help subrecipients remain compliant with the many different rules and responsibilities.
Time
8:15 AM - 9:15 AM
8:15 AM

Time
9:15 AM - 9:30 AM
9:15 AM

Title I is a federal program that provides funds to LEAs and their schools with high percentages of children from low-income families to support a variety of services to students struggling to meet state academic achievement standards. This session will provide participants with information on how Title I grant allocations are determined and when and how the funds can be used in the LEA.
Time
9:30 AM - 10:30 AM
9:30 AM

Funds under the Individuals with Disabilities Education Act (IDEA) are provided to LEAs on an entitlement basis to support programs and services for students with disabilities. In general, the funds are to be used for the excess cost of providing special education instruction and related services. This session will provide the participants with introductory information on how IDEA grant allocations are determined and when and how the funds may be used. There will be a focus on allowed costs and some common funding errors that are made. This session is designed for program and business office staff new to special education funding.
Time
9:30 AM - 10:30 AM
9:30 AM

The Uniform Grant Guidance identifies 55 selected items of cost as either allowed or disallowed when using federal grant funds. The speakers will review the cost items in the regulations as they relate to ESEA and IDEA grants. The session will also cover time and effort documentation standards for staff funded with federal funds.
Time
9:30 AM - 10:30 AM
9:30 AM

Time
10:30 AM - 10:45 AM
10:30 AM

The Title I, Part A supplement, not supplant (SnS) test to determine how allowable costs changed with the passage of ESSA. To meet the new SnS standard, LEAs must demonstrate that the methodology used to allocate state and local funds to each Title I school ensures that the school receives all the state and local funds it would otherwise receive if it were not a Title I school. The speakers will discuss possible methodologies to meet the SnS requirement and the factors LEAs will need to keep in mind as they determine allowable costs charged to their Title I funds.
Time
10:45 AM - 11:45 AM
10:45 AM

A complicated and complex topic, this session will break down the IDEA regulation that requires LEAs to maintain local spending amounts on special education in exchange for the IDEA grant funds. This introductory session will walk audience members through the four comparison tests, the data that is used within the tests, and the responsibilities of the LEAs if all four comparison tests are not met. This session will focus on the regulations and understanding MOE compliance; the session "IDEA MOE and WISEgrants" will review the newly built MOE application.
Time
10:45 AM - 11:45 AM
10:45 AM

This section will present basics on WUFAR and is meant for program staff or new business off staff. All LEAs in Wisconsin, including Independent Charter Schools, must submit financial reports including grant budgets and claims to DPI using the Department's established account coding system. This session will break down these codes so program staff can understand the structure and the importance of understanding this reporting requirement. Program staff will learn what pieces matter to the program area and how having this knowledge, along with communication between the program and business office, will improve the LEA’s management of federal funds. If you are a seasoned fiscal staff person, this session will be an introduction to WUFAR and will provide information already well known to those staff who work with WUFAR on a regular basis. The session will consist of 40 minutes of presentation and a 20 minute hands-on activity in which teams are provided funding scenarios and WUFAR account strings, and participants must fit the pieces together.
Time
10:45 AM - 11:45 AM
10:45 AM

Time
11:45 AM - 12:30 PM
11:45 AM

Title II, Part A is a federal program that provides funds to eligible school districts for training, hiring, and retaining skilled educators. All activities must be grounded on needs assessment, employ the evidence based strategies, and evaluated using research. This session will provide participants with information on how Title II, Part A grant funds can be used by the school districts under ESSA requirements.
Time
12:30 PM - 1:30 PM
12:30 PM

Local Education Agencies (LEAs) are responsible for setting aside a portion of their IDEA allocation to provide special education instruction and related services to students with disabilities who are placed in private schools by their parents. This session will review which students are the LEA's responsibility, how the amount that must be set-aside is determined, how the funds must be spent to meet the requirement, and how it is budgeted and accounted for through WISEgrants. The speaker will also review how DPI monitors Equitable Services, including tracking of unspent set-aside funds and the end of year required reporting for LEAs that do not budget funds. In FY 2018-19, equitable services will be claimed separately from non-private school expenditures.
Time
12:30 PM - 1:30 PM
12:30 PM

Every Federal grant within the WISEgrants web portal has been designed to help the subrecipient meet both the allowable costs requirements under each Federal program and the Wisconsin Uniform Financial Accounting Requirements. This session will walk the audience through how the budgets have been designed in WISEgrants, with the presenter spending time on staff licensing requirements and the coding of professional development, contracted services and non-capital objects such as instructional materials versus supplies.
Time
12:30 PM - 1:30 PM
12:30 PM

Time
1:30 PM - 1:45 PM
1:30 PM

Title III is a federal program that provides supplemental funding to schools for the purpose of ensuring that English Learners (ELs), including immigrant children and youth, improve English proficiency and academic achievement. This session will provide participants with information on how Title III grant allocations are determined and when and how the funds can be used by LEAs and consortia. Additionally, the speaker will highlight the importance of data collection and its connection to program design and implmentation.
Time
1:45 PM - 2:45 PM
1:45 PM

This session will provide an overview of two very flexible funding options available under the Individuals with Disabilities Education Act: the Coordinated Early Intervention Services (CEIS) and Title I Schoolwide set-asides. Under the Title I Schoolwide set-aside option, LEAs with Title I Schoolwide schools are allowed to set aside a portion of their IDEA grant to support activities, not just special education, in a Title I Schoolwide program. Under the CEIS option, all LEAs that receive an IDEA allocation are allowed to use a portion of their grant to fund academic or behavioral interventions for students without disabilities. This session will review how the amounts available are determined, how they are budgeted and accounted for, and how the funds may be spent. Additional time will be spent on the CEIS narrative and student reporting requirements.
Time
1:45 PM - 2:45 PM
1:45 PM

The Uniform Grant Guidance includes a focus on strengthening internal controls and requiring written procedures. This session will walk through the fiscal requirements and provide subrecipients with tips on writing procedures that ensure compliance with those requirements as well as the requirements for pass-through entities to evaluate each subrecipient's risk of noncompliance. The presenter will discuss the risk factors used in evaluating a sub-recipient and how the evaluation of those risk factors is used in determining the appropriate level of monitoring per sub-recipient.
Time
1:45 PM - 2:45 PM
1:45 PM

Time
2:45 PM - 3:00 PM
2:45 PM

This federal funding source under ESSA provides a valuable opportunity to support the highest needs students within school communities through innovative activities, support, and community partnerships. This presentation will provide an overview of the intent and expectations of Title IV, Part-A (Student Support and Academic Excellence) and explore ways to integrate and maximize funding. Best practices and example activities within the three program areas will be shared.
Time
3:00 PM - 4:00 PM
3:00 PM

This session will focus on two fundamental fiscal responsibilities of Title I under ESSA: Maintenance of Effort and Comparability. The session will provide an overview of how DPI calculates maintenance of effort (MOE), including what the impact of not meeting MOE has on your LEA. DPI staff will also discuss the Title I Comparability Reporting requirements, including when a report is required and what information is used to determine comparability.
Time
3:00 PM - 4:00 PM
3:00 PM

Has your LEA received terms and conditions on your current year federal grants? Or are you wondering what DPI will require when your auditor reports a finding on a federal program? This session will provide an overview of common audit findings and management comments. It will also provide information on what DPI identifies as risk factors and how those factors can lead to terms and conditions on the federal awards.
Time
3:00 PM - 4:00 PM
3:00 PM

Time
3:45 PM - 4:30 PM
3:45 PM

Time
4:30 PM - 6:00 PM
4:30 PM

Tuesday, 26 February 2019

 
Time
7:00 AM - 3:00 PM
7:00 AM

Time
7:00 AM - 8:15 AM
7:00 AM

Time
8:15 AM - 8:30 AM
8:15 AM

We all strive to ensure that every student has access to the educational resources and rigor they need at the right moment in their education, across race, gender, ethnicity, language, disability, sexual orientation, family background, and/or family income. During the session, the speakers will discuss the importance of conducting needs assessments with a root cause analysis and demonstrate how LEAs can utilize Federal funds to support the needs of students.
Time
8:30 AM - 9:30 AM
8:30 AM

Time
9:30 AM - 9:45 AM
9:30 AM

Title I, Part A is not a program. Title I, Part A is a funding stream that LEAs may use to provide all children significant opportunity to receive a fair, equitable, and high-quality education, and to close educational achievement gaps. In this session, you will learn how you can use Title I funds to support programs currently in place or programs you are planning to put in place in order to close those achievement gaps.
Time
9:45 AM - 10:45 AM
9:45 AM

This interactive session will provide participants a refresher course on Federal grant management. It'll be a fun and exciting opportunity to brush-up on basic federal rules and regulations.
Time
9:45 AM - 10:45 AM
9:45 AM

Local Education Agency (LEA) options for spending across federal and state fund sources can often be confusing and siloed in LEA planning. A new resource from the School Financial Services and Digital Learning teams provides guidance and best practices for collaborative planning. This resource is aligned to the vision and priority goals of the Wisconsin Digital Learning Plan to support collaborative leadership teams to create equitable, personalized learning opportunities for all students.
Time
9:45 AM - 10:45 AM
9:45 AM

Time
10:45 AM - 11:00 AM
10:45 AM

The Strengthening Career and Technical Education for the 21st Century Act reauthorized the Carl D. Perkins Career and Technical Education Act of 2006 (Perkins IV), and will be referred to as Perkins V. This presentation will include an overview of the major tenets of the new Act related to secondary education including an analysis of the changes, LEA planning for FY 2020-21 application, and requirements related to equitable access and support for students.
Time
11:00 AM - 12:00 PM
11:00 AM

The presenter will provide a clear overview of how student level data is passed from the LEA’s student information systems to WISEdata and eventually published as “official” in WISEdash. This session will focus on the October 1 Child Count and the student data that is used to determine an LEA’s disproportionality status. LEAs will learn of the most common errors that are being uncovered, which result in students with disabilities being either underreported or not reported. The purpose of the presentation is to make program and business area staff understand their role in this data collection and how being involved will ensure their areas of responsibility are not negatively impacted by bad data.
Time
11:00 AM - 12:00 PM
11:00 AM

In 2015, the Every Student Succeeds Act (ESSA) replaced No Child Left Behind. The law includes a new financial transparency requirement to report per-pupil spending for each school in your district or LEA. Find out how DPI is implementing this requirement and why it is important for you. We will discuss how ESSA School Level Reporting fits into the local, state, and national conversations on fairness and equity for all students.
Time
11:00 AM - 12:00 PM
11:00 AM

Time
12:00 PM - 12:45 PM
12:00 PM

This session will provide participants an in depth look at the requirements for private school equitable participation under ESSA. Topics will include assessing student needs, the consultation process, options for serving private schools, and allowable costs.
Time
12:45 PM - 1:45 PM
12:45 PM

This session is an advanced course in IDEA's Maintenance of Effort, with the expectation that participants are well versed in the basics. The presenter will talk about long term planning for Fund 27 and the tools that exist to assist LEAs in this process. In addition, the presenter will provide scenarios in which situations such as OPEB contributions, contract non-renewals and purchased service changes can happen with the LEA remaining in compliance with MOE if planned correctly.
Time
12:45 PM - 1:45 PM
12:45 PM

The total cost of operating a program that receives federal funding includes items like utilities, IT support, bookkeeping, human resources – anything and everything necessary to keep the organization itself up and running. When expenses are shared among programs, or among functions within the organization (e.g., management, accounting, phone communications), they are defined as indirect costs. Tracking and recovering these costs are among the biggest challenges for a school district. This session will review how indirect cost rates for school districts are established, what costs are or should be considered "indirect," and how a school district can budget and claim indirect cost recovery through their federal grant programs.
Time
12:45 PM - 1:45 PM
12:45 PM

Time
1:45 PM - 2:00 PM
1:45 PM

During this session, the presenters will provide a process for LEAs to use to select evidence based strategies. This will include key factors to keep in mind for the selection process. Presenters will also discuss what federal funding sources require evidence bases strategies.
Time
2:00 PM - 3:00 PM
2:00 PM

In 2015, the Every Student Succeeds Act (ESSA) replaced No Child Left Behind. The law includes a new financial transparency requirement to report per-pupil spending for each school in your district or LEA. Find out how DPI is implementing this requirement and why it is important for you. We will discuss how ESSA School Level Reporting fits into the local, state, and national conversations on fairness and equity for all students.
Time
2:00 PM - 3:00 PM
2:00 PM

Has your LEA received terms and conditions on your current year federal grants? Or are you wondering what DPI will require when your auditor reports a finding on a federal program? This session will provide an overview of common audit findings and management comments. It will also provide information on what DPI identifies as risk factors and how those factors can lead to terms and conditions on the federal awards.
Time
2:00 PM - 3:00 PM
2:00 PM

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