WASBO Purchasing Card Program 

This program is a tool to streamline the purchasing process through the use of technology.  The reduction in purchase orders and paper checks result in a savings of time and money.  WASBO members have the opportunity to join this no-fees program, which is currently used by over 750 school districts across 15 states, including over 110 districts in Wisconsin.

What are Purchasing Cards (p-Cards)?

  • p-Cards look and operate similarly to credit cards
  • p-Cards do not carry a revolving line of credit
  • p-Cards can have limits set to control transaction amounts, what can be purchased, and where purchases can be made
  • p-Cards have authorization parameters that can be reviewed and managed 24/7 through a secure web portal by district administration

What are the Advantages of WASBO's p-Card Program?

  • Eliminates the cost and hassle of negotiating a purchasing card contract
  • Provides a tested, easy-to-use program with no start up costs or annual fees to the district
  • Combines purchasing power to provide a larger rebate than could be obtained with a stand alone district contract
  • Integrates with Skyward to make the program more efficient and easy to administer
  • Allows your school district to ensure adequate controls and proper audit trails
  • Creates a user group/support network not obtainable with multiple programs and different contracts
  • Provides excellent training and user group support

Helpful Links

Webinars on the Migration to Spend Dynamics
Staff members that manage the p-Cards in your district have the opportunity to participate in a Webinar on Spend Dynamic. Dates are:
1. Wednesday, February 21 from 1:00 - 2:30 PM CST
2. Wednesday, February 28 from 1:00-2:30 PM CST

You may participate in one or both dates, though the same material will be covered in both. Topics will include:

  • Spend Dynamics Tour and Day to Day Management
  • Resources to Help Manage
  • The Skyward Extract from Spend Dynamics
  • Your Questions
To attend the Webinar via Go To Meetings, please contact Holly Wallace at hwallace@iasbo.org and include the following information:
  • Date of Webinar You Wish to Attend
  • Email Address(es) to Send the Webinar Link To
  • School District Name
  • Any Questions You Wish to Have Addressed in the Webinar

New participants should direct questions and submit application materials to:

Kaitlyn Peters
WASBO
4797 Hayes Rd, Ste 101
Madison, WI 53704
Tel: 608-249-8588
kaitlyn.peters@wasbo.com

Existing participants should send audited financial statements on an annual basis to BMO Harris Bank N.A. using one of these options:

  1. Email online link to school district financials to pcard.reviews@bmo.com
  2. Scan and email entire audited financials to pcard.reviews@bmo.com
  3. Fax to 312.293.5811
  4. Send paper copy of entire audited financials to:
    BMO Harris Bank
    Institutional Markets 5/C
    Attn: Jeremiah Wallen
    111 W. Monroe St.
    Chicago, IL 60603